Vessel 360 User Manual

Comprehensive guide to maritime fleet management system

System Overview

Vessel 360 is a comprehensive maritime fleet management software designed for multinational shipping companies managing multi-million dollar operations. The system provides complete visibility and control over vessel operations, crew management, maintenance, compliance, and regulatory requirements.

10+
Core Modules
Multi-Vessel
Fleet Management
24/7
Real-time Monitoring
Navigation & Interface

Sidebar Navigation

  • • Collapsible sidebar for desktop users
  • • Mobile-responsive hamburger menu
  • • Active page highlighting
  • • Quick access to all modules

Vessel Filtering

  • • Consistent vessel filter placement (top right)
  • • Filter by specific vessel or view all
  • • Real-time data filtering
  • • Standardized across all modules

Module Documentation

Dashboard
Central command center for fleet overview and real-time monitoring

Key Features:

Fleet Location Tracking with world map visualization
Real-time vessel positions with GPS coordinates
Voyage progress indicators and speed monitoring
Key performance indicators and statistics
Quick access cards to all modules
Alert notifications and system status
Ship & Cargo Management
Comprehensive vessel and cargo operations management

Key Features:

Fleet management - Add/remove vessels from fleet
Vessel details with complete specifications and particulars
Cargo tracking with temperature and hazardous material monitoring
Voyage planning with route management and progress tracking
Cargo hold monitoring with environmental controls
Vessel 360° view with technical specifications and crew details
Crew Management
Complete crew lifecycle management and selection process

Key Features:

Multi-step crew selection process (CV review, CBT test, interview, salary negotiation)
Medical examination and visa arrangement tracking
Crew planner with contract duration monitoring
Certificate management with expiry tracking
Crew rotation scheduling and planning
Vessel-specific crew assignment and management
Work & Rest Compliance
Maritime labor compliance monitoring and reporting

Key Features:

Hours of work tracking and logging
Rest period monitoring and validation
MLC/STCW compliance checking
Violation management with corrective actions
Watch schedule management with duty assignments
Regulatory compliance reporting and audit trails
Maintenance System
Planned maintenance scheduling and equipment management

Key Features:

Rank-based maintenance schedules (daily, weekly, monthly, quarterly, semi-annual, annual)
Equipment registry with maintenance history
Job scheduling with OTP authorization for postponement
Document management with color-coded expiry status
Spare parts integration with requisition system
Maintenance analytics and performance tracking
Reports Module
Comprehensive maritime reporting and analytics system

Key Features:

Multiple report types (Noon, Bridge, Engine, Cargo, Port, Incident)
Report templates for standardized documentation
Analytics dashboard with compliance tracking
Report generation with dynamic fields
Export capabilities for regulatory submissions
Historical data analysis and trending
Requisitions & Inventory
Procurement and inventory management with critical spares tracking

Key Features:

Requisition creation with vessel-specific requirements
Inventory tracking with stock level monitoring
Critical spares management with lead time tracking
Supplier management with performance metrics
Purchase order generation and tracking
Cost analysis and budget management
Vessel Certifications
Certificate lifecycle management and compliance tracking

Key Features:

Certificate status monitoring (active, expiring, expired)
Color-coded status indicators for quick identification
Document upload and management (PDF support)
Expiry date tracking with automated alerts
Regulatory compliance documentation
Certificate renewal workflow management
Defect Reports
Vessel defect reporting and corrective action tracking

Key Features:

Defect template system for standardized reporting
Multi-role reporting (Master, Chief Engineer, Officers)
Corrective action tracking with responsibility assignment
Shore staff and ship staff job coordination
PDF attachment support with pictures
Export capabilities for regulatory compliance
Dry Docking Management
Complete dry dock operation planning and execution

Key Features:

Dry dock scheduling with dockyard coordination
Survey and inspection management with surveyor assignments
Work planning with contractor coordination
Budget tracking and cost analysis
Progress monitoring during dry dock period
Documentation and compliance management
Getting Started

Initial Setup

  1. 1. Add vessels to your fleet via Ship & Cargo Management
  2. 2. Set up crew members and their certifications
  3. 3. Configure maintenance schedules for each vessel
  4. 4. Upload vessel certificates and documentation
  5. 5. Set up suppliers and inventory items

Daily Operations

  1. 1. Monitor fleet status from Dashboard
  2. 2. Review and update work/rest compliance
  3. 3. Process daily reports and maintenance logs
  4. 4. Handle requisitions and inventory updates
  5. 5. Monitor certificate expiry alerts
Best Practices

Data Management

  • • Regular backup of critical documents
  • • Maintain up-to-date vessel information
  • • Monitor certificate expiry dates
  • • Keep crew records current

Compliance

  • • Regular compliance audits
  • • Timely maintenance scheduling
  • • Proper work/rest hour documentation
  • • Maintain regulatory certificates
Support & Contact

For technical support, feature requests, or system issues, please contact our support team. We provide 24/7 support for critical maritime operations.

Contact Information

Contact us for software demonstrations, pricing information, or to discuss your fleet management requirements.

Version 1.0Last Updated: 10/11/2025Maritime Compliance Ready